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RRAGS POLICY PACKET

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R. R. A. G. S.

 

ROCK RIVER AREA GROUP SERVICE

Index
Statement of Purpose
History
Structure
Meetings
AREA Meeting Format
Mailing Address and Helpline Phone Number
Minutes
Attendance
Membership
Participation / Voting
Functions
Financial
Motions
Elections
Requirements to serve AREA / Convention Committee
Duties of AREA by position
Duties of Convention Committee by position
Removal of Individual from Elected Position
General Duties of AREA Subcommittees
General Duties of Convention Subcommittees
ACS meeting rotation
Function guidelines
Function E&I report form
Literature Review guidelines
P.R. guidelines
Helpline 12 step guidelines
Helpline instructions
12 step helpline volunteer guidelines
H&I guidelines
Policy & Procedure guidelines
Convention guidelines
Digital Information guidelines
Newsletter guidelines
Literature stockpile quantities
Literature order form {link to pdf)
Trusted servant report form {link to pdf)
Sub-committee report form {link to pdf)
Group report form {link to pdf)
Working Reserve form
Area Minutes format
Service Committee Inventory Format

 

I. STATEMENT OF PURPOSE

The purpose of the Rock River Area Group Services (RRAGS) Committee is to be supportive of its member groups and their primary purpose. RRAGS accomplishes this task by linking the groups within the area, helping groups deal with their basic situations and needs, providing services as directed by its member groups, providing services within its communities, and by encouraging the growth of the fellowship of Narcotics Anonymous.

II. HISTORY

In November of 1982 several groups in Rockford, Illinois, a group in Freeport, Illinois, and groups in Beloit, Janesville, Fort Atkinson, and Milton, Wisconsin formed an area service committee known as Southern Wisconsin And Northern Illinois (SWANI). In March of 1983 the name was changed to Rock River Area General Services (RRAGS). In February of 1986 the name was changed to Rock River Area Group Services, thereby remaining RRAGS.

III. STRUCTURE

RRAGS is composed of Trusted Servants, Subcommittees, and a Convention Committee to fulfill the services directed by its member groups.

A. Trusted Servants of Area
Facilitator, Vice-Facilitator, Regional Committee Member (RCM), Regional Committee Member Alternate (RCMA), Treasurer, Treasurer Alternate, Secretary, Secretary Alternate, Literature Stockpile Person, Literature Stockpile Person Alternate, Subcommittee Chairpersons of the Area, Convention Chairperson.

B. Subcommittees of Area
Function, Literature Review, Public Information, Hospitals and Institutions, Policy and Procedure, Convention , Digital Information, Newsletter.

C. Officers of Convention
Chairperson, Vice-Chairperson, Treasurer, Vice-Treasurer, Secretary.

D. Subcommittees of Convention
Registration, Merchandise, Arts and Graphics, Hotels and Hospitality, Program, Convention Information, Funding and Entertainment, Serenity Keepers.

IV. MEETINGS

A. RRAGS will meet on the first Sunday of the month, unless otherwise directed by its member groups.
B. RRAGS will have an annual Inventory Audit each January, coordinated by the Area Vice-Facilitator.
C. Area Subcommittees will meet from Noon till 1:00pm, they are also free to meet any other times in order to maintain their function and responsibilities.
D. Area Committee meeting will start at 1:00pm and adjourn at 3:30pm, any business that is not completed will be priority at the next Area meeting.
E. Treasurers and Literature Stockpile Persons will be available from Noon till end of the Area meeting.
F. The Area will rotate among its member groups that can reserve a location for a year. These locations need to be reviewed in May and the Policy and Procedure Subcommittee will present the rotation for approval at the June Area meeting.
G. An alternative site will be chosen if the group's representative is not present at the Area meeting one month in advance of their group’s rotation to verify site.
H. Convention Committee and its Subcommittees will meet at least monthly and inform the Area of when and where they meet.
I. The Area and Convention Committee meetings are to be non-smoking.
J. Cellular phones and pagers are to be off or silent during Area and Convention Committee meetings.

V. AREA MEETING FORMAT

A. Open with a moment of silence and the “We” version of the Serenity Prayer.
B. Volunteer to read the Twelve Traditions of NA and volunteer to read Service Prayer.
C. Welcome newcomers to the Area meeting
D. Take roll call of Trusted Servants and GSRs.
E. Recognize new groups
F. Explain voting procedures
G. Review minutes from last Area meeting (requires ASC approval)
H. Facilitator’s Report
I. Vice-Facilitator’s Report
J. Secretaries’ Report
K. Treasurers’ Report (requires ASC approval, take Seventh Tradition)
L. Regional Committee Member’s Report
M. Function Subcommittee Report
N. Literature Review Subcommittee Report
O. Hospitals and Institutions Subcommittee Report
P. Public Information Subcommittee Report
Q. Policy and Procedure Subcommittee Report
R. Literature Stockpile Persons’ Report
S. Convention Committee Report
T. Newsletter Subcommittee Report
U. Digital Information Subcommittee Report
V. Any Ad Hoc Committee Reports
W. 10 minute break, followed by 15 minute open forum.
X. Old Business (pending business from last Area meeting, elections)
Y. New Business (group/new motions, concerns)
Z. Group Reports
AA. Announcements (next Area meeting site)
BB. Close with Twelfth Tradition of NA and group hug.

VI. MAILING ADDRESS, HELPLINE PHONE NUMBER AND WEBSITE ADDRESS

Rock River Area Group Services (RRAGS) of Narcotics Anonymous
P.O. box 17156
Rockford, Illinois 61110
815-964-5959 24 hour helpline, collect calls accepted.
www.rragsna.org

VII. MINUTES

The Area minutes will include the following: (see Example of minutes at end of packet)
A. Date / Place / Hosting group name
B. Attendance
C. Time meeting began
D. Trusted Servant reports
E. Subcommittee reports
F. Convention Committee report
G. General Description of Open Forum discussions
H. Old business
I. New business
J. Group reports
K. Next Area meeting site with map / flyer
L. Treasurer’s report is distributed at the Area meeting, but will be mailed as part of the minutes to those Groups or Trusted Servants not present.
M. Trusted Servants, Subcommittee Chairpersons, and GSRs are to have reports written legibly or typed on approved forms and given to the Secretary by the end of the Area meeting.
N. Minutes will be mailed to all Trusted Servants, Subcommittee Chairpersons, Group Service Representatives (GSRs), Convention Chairperson, Regional Service Committee and those requesting them within 20 days after the Area meeting.

VIII. ATTENDANCE

A. The Area meeting is open to any NA member.
B. All Trusted Servants, Subcommittee Chairpersons, and Convention Committee Chairperson or are required to attend and report at the Area meeting. If unable to attend, they are to contact the facilitator, Area vice-facilitator, or Area Delegates as to reason why unable to attend.
C. Failure to notify the Area of absences for two consecutive meetings is considered an act of resignation.
D. GSRs or Alternate GSRs should attend all Area meetings.

IX. MEMBERSHIP
To become a recognized member group of RRAGS, you must send a representative to ask for all privileges; voting and otherwise. The Group must be approved by a majority of RRAGS member groups. Voting privileges become effective at the following Area meeting, while introduction of a new group to the Area meeting schedule takes effect after 90 days of group activity. New groups will be added to the web site as soon as they join RRAGS.

X. PARTICIPATION / VOTING

A. Recognized Groups have voting privileges through their Group Service Representative.
B. Only GSRs or the Alternate, acting in place of the GSR, will have voting privileges, no matter what other positions they hold.
C. No Trusted Servant or Subcommittee Chairperson of the Area can have voting privileges.
D. GSRs, Subcommittee Chairpersons of the Area, Trusted Servants of the Area, and Convention Chairperson can make and second motions, with the exception of the Area Facilitator, who can only entertain motions.
E. In case of a tie vote the Area Facilitator may cast the deciding vote.
F. Any NA member present may bring up issues and / or participate in discussion at the Area meeting, once the Area Facilitator recognizes them.

XI. FUNCTIONS
A. RRAGS to have annual functions as follows:
1. February – Valentines function
2. March – St. Patrick’s Day function
3. Summer – Picnic
4. October – Halloween function
5. November – Gratitude Dinner
6. Convention known as Rock River Convention of Narcotics Anonymous (RRCNA).
B. Any other function needs Area approval prior to planning of activity.
C. Member Groups are encouraged to host Area functions.
D. Admission fee for dances not to exceed $5, when applicable, however no addict will be turned away.
E. The DJ name not to be on the flyer of the function.
F. That the word “fundraiser” not be used on any function flyer.
G. Poster containing “Responsibility Statement” to be used at all functions.

XII. FINANCIAL

A. Area will maintain one bank account with Federal ID number.
B. Area expenditures will not exceed Area funds.
C. All financial statements will be sent to the Treasurer’s home address.
D. Area will have a checking account that requires two signatures.
E. The signers of the checking account will be the Area Facilitator, Vice-Facilitator, Secretary, and Regional committee member.
F. All donations to the Area are to be given to the Area Treasurer and a receipt will be written.
G. A receipt must accompany all requests for reimbursements, this can be hand written, and present it to the Treasurers. If the Treasurers believe that a request is not prudent or customary, the Treasurers should ask the Area for approval before issuing a check.
H. Deposits are to be made within seven days after the Area meeting.
I. All checks issued must have a dollar amount applied.
J. Area to purchase Public Information and Hospital & Institutions approved literature stockpiles.
K. All merchandise needs Area approval.
L. No credit extended with merchandise.
M. Area literature stockpile and pricing needs to be approved by the Area.
N. Area Subcommittees provide financial reports of expenditures and income when applicable.
O. Area to purchase Conference Agenda Reports (CAR), when available, for member groups, Regional committee member / Alternate, and five extra for sales purposes.
P. Groups that receive a CAR and do not participate will be financially responsible for the price of the CAR.
Q. Area Treasurer’s report to include; bank statement, accurately completed reconcilement statement, beginning balance, income, expenses, ending balance, and prudent reserve total. Copies are to be distributed at each meeting to all Trusted Servants, Subcommittee Chairpersons, and GSRs.
R. Area to have an annual audit in May. Audit to include all Area transactions. It is to be chaired by the Treasurer and Alternate Treasurer. They are to have copies of the report for the June Area meeting. This report needs Area approval.
S. All individuals that handle RRAGS and RRCNA funds, other than Trusted Servants of the Area, Subcommittee Chairpersons of the Area, Officers of the Convention Committee, and Subcommittee Chairpersons of the Convention, must be an NA member and meet one year of continuous clean time.
T. Working Reserves are as follows; each Subcommittee $20; Secretary $30; Treasurer $20; Literature Stockpile $20; Delegate $20.
U. Area Delegate and Alternate are allowed a $30 per Diem each for attendance to our Regional Conference or any other approved travel. Sub-committee chairs (Function, Literature Review, Public Information, Hospitals & Institutions, Policy & Procedures, Digital Information, Newsletter) are allowed $30 per Diem for attending the Saturday Regional Sub-committee meetings.
V. The Area has established working reserves and funds for specific use. The following process needs to be followed when using reserves / funds:

1. Working Reserves
a. Are to be given in advance and are replenished upon collection
of receipts. Subcommittee working reserves can only be made out to the Chairperson.
b. Must be signed for, archived by the Treasurers (on approved form), and returned to the Area at the end of the recipient’s term of office.

2. Funds
a. Must have Area approval by a majority of voting members for access.
b. An itemized budget must be presented to the Area before the funds can be used.

W. Area has established a $3041.20 Prudent Reserve. Any funds over this amount at the end of our business are forwarded to our Regional Services, when they meet.

The following is a breakdown of how this Prudent Reserve was established
Bills (Helpline, Phone)………………... $110.00
Working Reserves………………….…. $230.00
(6 Subcommittees @ $20 each; Secretary @ $30; Treasurer @ $20; Literature Stockpile @ $20; Delegates @ $20; Newsletter @ $100)
RCM Travel Fund…………….............. $500.00
Function Fund…………………………. $750.00
Literature Stockpile Fund…………… $993.80 (H&I and P.I. stockpiles)
Meeting Directories Fund….…..……… $230.00
Helpline Posters, CAR Fund…...…....... $100.00
Website Domain & Hosting………....... $ 47.40

XIII. MOTIONS

A. Motions from a Subcommittee or a Group require no second.
B. Trusted Servant and Subcommittee motions are to be presented at the end of their report.
C. At any time in the motion process only a Group Representative can ask that the motion go back to the Groups for conscience. If the request is carried, by majority, the motion process ceases and the issue is postponed until the next Area meeting, when the conscience will be collected. If the request is defeated the motion process continues.
D. All votes tallied at the Area meeting be counted from those present and voting either yes or no.
E. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.
F. The Area follows the “WSC Rules of Order”.
G. Motions that fail can only be introduced 3 times within a calendar year. (Policy chairperson is responsible for keeping a list of failed motions)

XIV. ELECTIONS

A. Trusted Servants of the Area, Subcommittee Chairpersons of the Area, Convention Committee Officers, and Convention Committee Subcommittee Chairpersons are to be elected by the Area. Trusted Servants of the Area and Subcommittee Chairpersons of the Area are held in June during old business. Convention Committee Officers and Subcommittee Chairpersons elections are to be announced one month in advance of when elections are being held, also to be in old business. This is based on the previous Committee’s completion of their business. Elected positions are in effect at the close of the meeting.

B. Any vacant Area Trusted Servant, Area Subcommittee Chairperson, Convention Officer, or Convention Subcommittee Chairperson position is sent to groups before election of said position.

C. All positions are for one-year terms, except alternate positions, which are two-year terms, one year as alternate, and upon approval of the Area, the second year as Trusted Servant.

D. Terms are to be June to June for the Area positions.

E. No individual can hold the same position for more than two consecutive full terms.

F. To be a nominee or volunteer for an Area or Convention position one of the following must be done:
1. Be present and accept nomination.
2. Be present and volunteer.
3. If unable to attend the Area meeting, send a written statement of desired
position and qualifications of said position.

G. Election procedure
1. The Area Facilitator will state the position to be filled and the Policy Chairperson will read the requirements and duties.
2. The Area Facilitator will open nominations and recognize those who wish to make nominations. Those nominated need to accept nomination.
3. The Area Facilitator will read any statements sent from those not present.
4. After all nominations are made the Area Facilitator will ask for volunteers.
5. The Secretary will record nominations and volunteers in the order they were made.
6. The Area Facilitator will close nomination and volunteer process.
7. The Area Facilitator will ask nominees / volunteer to state their qualifications in the order of record.
8. The Area Facilitator will open the floor for questions and/or concerns of each nominee / volunteer.
9. The Area Facilitator will ask the nominees / volunteers to leave the meeting room.
10. The Area Facilitator will open the floor for concerns towards the nominees/ volunteers.
11. If applicable, the area facilitator can call nominees / volunteers back to the floor to address any concerns.
12. The Area Facilitator and Vice-Facilitator will count the votes. If the position is for the facilitator orvice-facilitator then the Regional committee member and Regional committee member Alternate will count the votes.
13. The person with the majority of the votes will be elected. If the vote is a tie, a second vote will be taken on the persons that are tied.
14. Thefacilitator will remind the Area that in keeping within our Traditions, anonymity needs to be maintained regarding votes.
15. Thefacilitator will then ask the nominees to come back to the meeting and thank them for their willingness to serve and congratulate the person who was elected.

XV. REQUIREMENTS TO SERVE AREA / CONVENTION

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Previous service experience.
F. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

XVI. DUTIES OF AREA BY POSITION

A. Chairperson / Three years continuous clean time.
1. To prepare agenda for and preside over Area meetings.
2. Attend and report any activities not reflected by any other Area Trusted
Servant and submit a written report to the Area Secretary.
3. Responsible for Area Committee’s archives.
4. Initiate all necessary correspondence.
5. Co-signer of Area checking account.
6. Assures the policies and the procedures of the Area are adhered to in all matters.
7. Assures Traditions are upheld in all endeavors.
8. Capable of conducting the Area meeting with a firm yet understanding hand.
9. General knowledge of the WSC Rules of Order.

B. Vice-Facilitator / Two years continuous clean time.
1. Coordinates the Area’s Subcommittees functions.
2. Attend Area meetings and submit a written report to the Area Secretary.
3. In the absence of the Facilitator, they will perform the duties of the Facilitator.
4. In the absence of a Subcommittee Chairperson, they will preside over that Subcommittee.
5. Co-signer of the Area checking account.
6. Supports any Subcommittee that requests it.
7. Schedules and coordinates the January Annual Inventory Audit. (format on page #52)

C. Treasurer / Three years continuous clean time.
1. Maintains accurate records of all Area’s money transactions.
2. Attend and distributes Treasurer report at the Area meeting.
3. Ability to balance the Area’s checkbook accurately.
4. Ensures that all deposits are made within seven days of the Area meeting.
5. Facilitator of the annual financial audit.
6. Ability to follow set procedures in recording Area transactions.
7. To pick up mail and distribute to appropriate Trusted Servants, Groups, and Subcommittees.

D. Treasurer Alternate / Two years continuous clean time.
1. Assists and learns all Treasurer activities.
2. Attend Area meetings.
3. Co-chairperson of the annual audit.
4. Capable of conducting the Treasurer’s duties when necessary.

E. Secretary / Two years continuous clean time.
1. Keeps accurate minutes of each Area meeting.
2. Attend Area meetings, submits report, and collects all reports.
3. Types and distributes minutes to each Area Trusted Servants, Subcommittee Chairpersons, GSRs, and any individual who request them.
4. Co-signer of the Area checking account.
5. Maintains the Area phone / mailing / e-mail list.
6. Ability to follow set procedures in recording Area minutes.

F. Secretary Alternate / One year continuous clean time.
1. Assists and learns all Secretary activities.
2. Attend Area meeting.
3. Capable of conducting the Secretary’s duties when necessary.

G. Regional committee member / Three years continuous clean time.
1. Carry the conscience of the Area to our Regional Service Committee and to bring the conscience of the RSC to the Area.
2. Attend and report to the Area all ongoing activities of the RSC and submit a written report to the Area Secretary.
3. Attend and report to the RSC all ongoing activities of the Area and submit a written report to the RSC Secretary.
4. Participate in one or more Subcommittees at the Region.
5. Co-signer of the Area checking account.
6. Initiates all necessary correspondence.
7. Assures accountability of funds.
8. Plans and presides over the annual Conference Agenda Report review and conscience collection.

H. Alternate Regional committee member / Two years continuous clean time.
1. Assists and learns all Delegates’ activities.
2. Attend Area meeting.
3. Attends RSC meeting.
4. Participate in one or more Subcommittees at the Region.
5. Capable of conducting the Delegate’s duties when necessary.

I. Literature Stockpile Person / Two years continuous clean time.
1. Handles, distributes, and orders all Area literature needs.
2. Attend and reports all literature transactions at the Area meeting and submits written report to the Area Secretary.
3. Provides the Area with financial reports of literature sales and purchases.
4. Has literature available at Area meetings. Till 1.30 pm .

J. Literature Stockpile Person Alternate / One year continuous clean time.
1. Assists and learns all Literature Stockpile Person’s activities.
2. Attend Area meeting.
3. Capable of conducting the Literature Stockpile Person’s duties when necessary.

K. Subcommittee Chairperson / Two years continuous clean time.
1. To prepare agenda for and preside over Subcommittee meetings.
2. Attend and reports to the Area all ongoing activities of the Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of the Subcommittee to the Area and bring the conscience of the Area to the Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Area with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give the Subcommittee direction and incentive.

XVII. DUTIES OF CONVENTION COMMITTEE BY POSITION

A. Chairperson / Five years continuous clean time.
1. To prepare agenda for and preside over Convention meetings.
2. Attend and report any activities not reflected by any other Convention Officer and submit a written report to the Convention Secretary.
3. Attend Area meetings and submit a written report to the Area Secretary.
4. Responsible for Convention Committee's archives.
5. Initiate all necessary correspondence.
6. Co-signer of Convention checking account.
7. Assures the policies and the procedures of the Area and Convention are adhered to in all matters.
8. Assures Traditions are upheld in all endeavors.
9. Capable of conducting the Convention meeting with a firm yet understanding hand.
10. General knowledge of the WSC Rules of Order.

B. Vice-Chairperson / Four years of continuous clean time.
1. Coordinates the Convention's Subcommittee functions.
2. Attend Convention meetings and submit a written report to the Convention Secretary.
3. In the absence of the Chairperson, they will perform the duties of the Chairperson.
4. In the absence of a Subcommittee Chairperson, they will preside over that Subcommittee.
5. Co-signer of the Convention checking account.
6. Supports any Convention Subcommittee that requests it.

C. Treasurer / Five years of continuous clean time.
1. Maintains accurate records of all the Convention Committee's transactions.
2. Attends and distributes Treasurer report at the Convention meeting.
3. Ability to balance the Convention's checkbook accurately.
4. Ensures that all deposits are made within seven days of the Convention meeting.
5. Ability to follow set procedures in recording the Convention's transactions.
6. Prepares and distributes a final financial report, which includes all year's expenditures and income, to the Area at the close of each year's convention.

D. Vice-Treasurer / Four years of continuous clean time.
1. Assists in all Treasurer's activities.
2. Attends Convention meeting.
3. Capable of conducting the Treasurer's duties when necessary.

E. Secretary / Two years of continuous clean time.
1. Keep accurate minutes of each Convention meeting.
2. Attends Convention meetings, submits report, and collects all reports.
3. Types and distributes minutes to each Convention Officer, Convention Subcommittee Chairperson, and any individual who request them.
4. Co-signer of the Convention checking account.
5. Maintains the Convention phone / mailing / e-mail list.
6. Ability to follow set procedures in recording Convention minutes.

F. Subcommittee Chairperson / Two years of continuous clean time.
1. To prepare agenda for and preside over Subcommittee meetings.
2. Attends and reports to the Convention Committee all ongoing activities of the Subcommittee and submits a written report to the Convention Secretary.
3. Carry the conscience of the Subcommittee to the Convention Committee and bring the conscience of the Convention Committee to the Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Convention Committee with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give the Subcommittee direction and incentive.

XVIII. REMOVAL OF INDIVIDUAL FROM ELECTED POSITIONS

A. Removal of Trusted Servants of Area, Subcommittee Chairpersons of Area, Convention Committee Officers, and Convention Committee Subcommittee Chairpersons is determined by Group Conscience of the Area. It can be implemented for the following reasons:
1. Relapse
2. Failure to fulfill requirements or carry out duties of the Area policies.
3. Misappropriation of working reserves or funds.

XIX. GENERAL DUTIES OF AREA SUBCOMMITTEES

A. Function
1. To plan Area functions.
2. To select site, entertainment, and recovery activity for each function.
3. To present a budget to the Area for each function.
4. To present a financial report to the Area from each function.

B. Literature Review
1. To coordinate the creation, development, and revision of literature for the Fellowship of Narcotics Anonymous.

C. Public Information
1. To respond to all requests outside of the Fellowship for information on Narcotics Anonymous and RRAGS.
2. To maintain all services for our Area's phoneline.
3. To produce, revise, and maintain our Area's meeting directory.
4. to pick up area mail and have it the ASC.

D. Hospitals and Institutions
1. To carry the message of Narcotics Anonymous recovery to individuals that are housed in hospitals, treatment centers, and institutions.
2. To maintain contact and coordinate services with all institutions RRAGS currently serves.

E. Policy and Procedures
1. To review and maintain archives of the policies and procedures adopted by RRAGS.
2. To maintain policy package as directed by member groups of RRAGS.

F. Digital Information
1. To maintain the Area Website so as to further our primary purpose and to foster communication amongst the membership, our member groups of RRAGS, and RRAGS subcommittees.

G. Newsletter
1. To be responsible for and maintain the Rock River Area Group Services Newsletter.
2. To maintain, review, and update RRAGS Newsletter as directed by its member groups.
3. To assist any Trusted Servant, Subcommittee, Convention Committee Officer or Subcommittee, and Group in Newsletter content, update, and usage.

XX. GENERAL DUTIES OF CONVENTION SUBCOMMITTEES

A. Registration
1. Determines contents of registration package (must include a RRAGS meeting directory and pre-registration for next year's Convention).
2. Responsible for distributing registration packages at Convention.
3. Responsible for accurate accounting of registrations prior to and during Convention.
4. Responsible to send out confirmations for pre-registrations.
5. Make registration available at all Convention functions.

B. Merchandise
1. Responsible to select vendors for all products.
2. Presents ideas for products.
3. Presents designs for products.
4. Sell merchandise at Convention and functions.
5. Prepares store for Convention.
6. Collects all auction items and prepare area for auction on Saturday evening (the floating Hugger and Serenity Keeper T-shirts to be included)
7. Responsible for selecting other vendors during the Convention (all vendors are required to donate a percentage of their sales during the Convention).

C. Arts and Graphics
1. Responsible for artwork for Convention activities and products.
2. Designs and produces all posters, flyers, tickets, and banner for the Convention.

D. Hotels and Hospitality
1. Responsible for seeking hosting hotel of Convention.
2. Responsible for negotiating of room space and food services with hotel.
3. Responsible for room distribution for Convention needs.
4. Responsible for transportation to hotel.
5. Responsible for hospitality prior to and during Convention.
6. Responsible for sales of refreshments prior to and during Convention.
7. Selects volunteers for Huggers during the Convention.
8. Designs Hugger T-shirt.

E. Program
1. Selects speakers, workshops, workshop speakers, and meeting topics prior to and during the Convention.
2. Prepares workshop agenda, time length, and format.
3. Arranges travel and room accommodations for all main speakers.
4. Send out confirmations for all speakers and workshop participants.
5. Selects taping company.

F. Convention Information
1. Responsible for distributing/mailing of flyers for Convention.
2. Responsible to inform treatment centers in writing of Convention and its activities.
3. Works closely with Area Public Information Subcommittee on requests outside the Fellowship and phoneline services.

G. Funding and Entertainment
1. Plan all Convention Committee functions to generate funds for Convention expenditures.
2. To select entertainment for Convention on Friday and Saturday evenings.
3. To select sites, entertainment, and recovery activity for functions prior to Convention.
4. To present a financial report to the Convention Committee for each function which includes expenditures, income, and receipts.
5. To be responsible for decorating, collecting money (one year clean time required), and cleaning for each function.

H. Serenity Keepers
1. Responsible for security and communication within the hotel during the Convention.
2. Selects individuals willing to volunteer.
3. Responsible for walkie-talkies.
4. Designs T-shirt for Serenity Keepers.

ROCK RIVER AREA MEETING ROTATION

2008 – 2009
Revised 05/25/08
June 29, 2008 West Side Family, Rockford, IL 326 College Ave.
August 3, 2008 A Way Out Group, Dekalb, IL 615 1st St.
September 7, 2008 The Group, Rockford, IL 3223 N. Main St.
Octorber 5, 2008 Reality Check, Sterling, IL 2300 W. Le Fevre
November 2, 2008 90 in 90, Machesney Park, IL 7914 Scott Lane
December 7, 2008 Clean Group, Rockford, IL 1111 S. Alpine Rd
January 4, 2009 Freedom to Grow, Rockford, IL 4430 Manchester Dr.
February 1, 2009 West Side Family, Rockford, IL 326 College Ave.
March 1, 2009 A Way Out Group, Dekalb, IL 615 1st St
April 5, 2009 The Group, Rockford, IL 3223 N. Main St.
May 3, 2009 Reality Check, Sterling, IL 2300 W. Le Fevre
June 7, 2009 90 in 90, Machesney Park, IL 7914 Scott Lane

July 4, 2008 (Independence Day)
September 1, 2008 (Labor Day)
November 2, 2008 (D.S.T. ends)
January 1, 2009 (New Years Day)
March 8, 2009 (D.S.T. starts)
May 3, 2009 (R.R.C.N.A. elections)
June 7, 2009 (R.R.A.G.S. elections)

ROCK RIVER AREA GROUP SERVICES
FUNCTION SUBCOMMITTEE GUIDELINES

I. PURPOSE

The purpose of the Rock River Area Function Subcommittee is to coordinate the social, entertainment, and recovery functions directed by its member groups.

II. DUTIES AND RESPONSIBILITIES

A. To plan Area functions as directed by its member groups.
B. To select sites, entertainment, and recovery activity for functions.
C. To present a budget for each function.
D. To present a financial report to the Area for each function which includes expenditures, income, and receipts on approved form.
E. To be responsible for decorating, collecting money (One year clean time required), sales of refreshments, and cleaning for each function.
F. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Subcommittee.

III. MEETINGS

A. The RRAGS Function Subcommittee will meet one hour before and at the same location as the regularly scheduled Area Service Committee meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Subcommittee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The RRAGS Function Subcommittee should consist of one or more addicts from each member group.
C. Any member of the Rock River Area attending this Subcommittee two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Subcommittee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Subcommittee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. REQUIREMENTS TO SERVE THIS SUBCOMMITTEE

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

VII. DUTIES OF SUBCOMMITTEE TRUSTED SERVANTS BY POSITION

A. Chairperson - To be elected within the Area Service Committee for a one year term / Two years of continuous clean time.
1. To prepare agenda for and preside over the Function Subcommittee meeting.
2. Attend and reports to the Area all ongoing activities of this Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of this Subcommittee to the Area and bring the conscience of the Area to this Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Area with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give this Subcommittee incentive.

B. Vice-Chairperson - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Assists and learns all activities of this Subcommittee.
3. Ability to carry out responsibilities delegated by the Chairperson.

C. Secretary - To be elected for a one year term by this Subcommittee after the election of a Chairperson / Six months of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Keep accurate minutes of each Subcommittee meeting.
3. Types and distributes minutes to each active member of this Subcommittee and any individual who request them.
4. Maintains the active member phone / mailing / e-mail listing.
5. Ability to follow set procedures in recording Subcommittee minutes.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Explain voting procedures.
C. Chairperson's report.
D. Vice-Chairperson's report.
E. Secretary's report.
F. Old business.
G. New business.
H. Close with the Twelve Traditions.

IX. OTHER IDEAS FROM 2005 AD HOC COMMITTEE

A. Negotiate more favorable rates at hotels, community centers, ect. by committing to multiple dates.
B. Enforce rules for responsible behavior. If necessary people who do not comply WILL be asked to leave the function without a refund.
C. Accept one auction item in lieu of one admission.

ROCK RIVER AREA GROUP SERVICES
FUNCTION EXPENSE / INCOME FORM

ROCK RIVER AREA GROUP SERVICES
LITERATURE REVIEW SUBCOMMITTEE GUIDELINES

I. PURPOSE

The purpose of the Rock River Area Literature Review Subcommittee is to coordinate the creation, development, and revision of literature for the Fellowship of Narcotics Anonymous.

II. DUTIES AND RESPONSIBILITIES

A. To work on literature, based on Fellowship input, prior to presentation for World Services approval.
B. To create, develop, and revise literature for the Fellowship of Narcotics Anonymous.
C. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Subcommittee.

III. MEETINGS

A. The RRAGS Literature Review Subcommittee will meet one hour before and at the same location as the regularly scheduled Area Service Committee meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Subcommittee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The RRAGS Literature Review Subcommittee should consist of one or more addicts from each member group.
C. Any member of the Rock River Area attending this Subcommittee two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Subcommittee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Subcommittee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. REQUIREMENTS TO SERVE THIS SUBCOMMITTEE

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

VII. DUTIES OF SUBCOMMITTEE TRUSTED SERVANTS BY POSITION

A. Chairperson - To be elected within the Area Service Committee for a one year term / Two years of continuous clean time.
1. To prepare agenda for and preside over the Literature Review Subcommittee meeting.
2. Attend and reports to the Area all ongoing activities of this Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of this Subcommittee to the Area and bring the conscience of the Area to this Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Area with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give this Subcommittee incentive.

B. Vice-Chairperson - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Assists and learns all activities of this Subcommittee.
3. Ability to carry out responsibilities delegated by the Chairperson.

C. Secretary - To be elected for a one year term by this Subcommittee after the election of a Chairperson / Six months of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Keep accurate minutes of each Subcommittee meeting.
3. Types and distributes minutes to each active member of this Subcommittee and any individual who request them.
4. Maintains the active member phone / mailing / e-mail listing.
5. Ability to follow set procedures in recording Subcommittee minutes.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Explain voting procedures.
C. Chairperson's report.
D. Vice-Chairperson's report.
E. Secretary's report.
F. Old business.
G. New business.
H. Close with the Twelve Tradition.

ROCK RIVER AREA GROUP SERVICES
PUBLIC RELATIONS SUBCOMMITTEE GUIDELINES

I. PURPOSE

The purpose of the Rock River Area Public Relations Subcommittee is to inform the public that Narcotics Anonymous exists and that it offers recovery from drug addiction and information about how and where to find it. All activities directed to that end shall be carried out in accordance with the Twelve Steps and Traditions of Narcotics Anonymous.

II. DUTIES AND RESPONSIBILITIES

A. To open and maintain lines of communication between:
1. Narcotics Anonymous and the public;
2. RRAGS PR Subcommittee and Rock River Area Group Services Committee, Regional PR Subcommittee, and Narcotics Anonymous World Services utilizing their resources and providing assistance as requested.
B. Respond to all requests for information in a timely and effective manner.
C. Insure that those requests are handled at the appropriate level of service.
D. To have a close working relationship with RRAGS Hospital and Institutions Subcommittee, thereby insuring that all requests for information are referred to and carried out by the appropriate Subcommittee.
E. To refer any public information requests, which are outside the boundaries of the RRAGS PR Subcommittee to the appropriate Region, Area, or Group.
F. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Subcommittee.
G. To respond or assist to any discerns towards the Fellowship of Narcotics Anonymous.
H. Pick up RRAGS mail and distribute to the proper Trusted Servants, Subcommittees, or Convention Committee.
I. To be responsible for and maintain communication with our Helpline Answering Service and supply them with updated Twelve Step list, meeting directories, and flyers of functions.
J. To produce, revise, and maintain RRAGS meeting directories.

III. MEETINGS

A. The RRAGS PR Subcommittee will meet one hour before and at the same location as the regularly scheduled Area Service Committee meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Subcommittee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The RRAGS PR Subcommittee should consist of one or more addicts from each member group.
C. Any member of the Rock River Area attending this Subcommittee two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Subcommittee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Subcommittee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. REQUIREMENTS TO SERVE THIS SUBCOMMITTEE

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

VII. DUTIES OF SUBCOMMITTEE TRUSTED SERVANTS BY POSITION

A. Chairperson - To be elected within the Area Service Committee for a one year term / Two years of continuous clean time.
1. To prepare agenda for and preside over the RRAGS PR Subcommittee meeting.
2. Attend and reports to the Area all ongoing activities of this Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of this Subcommittee to the Area and bring the conscience of the Area to this Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Area with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give this Subcommittee incentive.

B. Vice-Chairperson - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Assists and learns all activities of this Subcommittee.
3. Ability to carry out responsibilities delegated by the Chairperson.

C. Secretary - To be elected for a one year term by this Subcommittee after the election of a Chairperson / Six months of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Keep accurate minutes of each Subcommittee meeting.
3. Types and distributes minutes to each active member of this Subcommittee and any individual who request them.
4. Maintains the active member phone / mailing / e-mail listing.
5. Ability to follow set procedures in recording Subcommittee minutes.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Explain voting procedures.
C. Chairperson's report.
D. Vice-Chairperson's report.
E. Secretary's report.
F. Old business.
G. New business.
H. Hospital and Institutions Subcommittee contact.
I. Close with the Twelve Tradition.

IX. LITERATURE STOCKPILE

A. 3 Basic Texts (1 soft cover); 1 It Works: How and Why; 1 Just For Today.
B. 50 each of the Informational Pamphlets: Who, What, How, and Why; The Group; Am I An Addict; For The Newcomer; Welcome To NA; NA:A Resource In Your Community.
C. 50 White Booklets.
D. 250 Helpline Posters.
E. 250 RRAGS meeting directories.

ROCK RIVER AREA GROUP SERVICES
GUIDELINE FOR THE HELPLINE TWELVE STEP LIST

1. All contacts and responsibilities of the Helpline fall within our Public Information Subcommittee.
2. List should be updated quarterly.
3. The requirements for serving are;
A. You must be a member of Narcotics Anonymous.
B. You must have one year of continuous clean time.
C. You must have resources and willingness to serve.
D. You must read and understand our Phoneline Response Information Package.
E. If a member relapses, their name is taken off the list.
F. If a member refuses to take a call, their name is taken off the list.
G. If a member changes their contact time or phone number, it is their responsibility to contact the Public Information Subcommittee.

ROCK RIVER AREA GROUP SERVICES
HELPLINE INSTRUCTIONS

1. Answer the call as soon as possible, this is most important.
2. Contact a member on the list as soon as someone calls in.
3. Try to have women call women and men call men. If not possible anyone on the list will do.
4. Try to have someone from the same city return the call. If not possible anyone on the list will do.
5. Tell caller to let you know if they do not receive a return call within ½ hour.
6. Please do not give detailed information about Narcotics Anonymous. Let our members explain the program. Inform them that you are the answering service and you’ll have a member return their call.

ROCK RIVER AREA GROUP SERVICES
HOSPITAL AND INSTITUTIONS SUBCOMMITTEE GUIDELINES

I. PURPOSE

The purpose of the Rock River Area Hospital and Institutions Subcommittee is to carry the message of Narcotics Anonymous to those that are housed in a hospital, treatment center, or institutional setting. The Subcommittee maintains contact and coordinates services with all facilities RRAGS currently serves.

II. DUTIES AND RESPONSIBILITIES

A. To hold Narcotics Anonymous orientations or meetings in hospitals, treatment centers, and institutions that RRAGS currently serves.
B. Respond to all requests for information in a timely and effective manner.
C. To have a close working relationship with RRAGS Public Information Subcommittee, thereby insuring that all requests for information are referred to and carried out by the appropriate Subcommittee.
D. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Subcommittee.

III. MEETINGS

A. The RRAGS H & I Subcommittee will meet one hour before and at the same location as the regularly scheduled Area Service Committee meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Subcommittee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The RRAGS H & I Subcommittee should consist of one or more addicts from each member group.
C. All contact and panel members of this Subcommittee.
D. Any member of the Rock River Area attending this Subcommittee two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Subcommittee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Subcommittee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. REQUIREMENTS TO SERVE THIS SUBCOMMITTEE

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

VII. DUTIES OF SUBCOMMITTEE TRUSTED SERVANTS BY POSITION

A. Chairperson - To be elected within the Area Service Committee for a one year term / Two years of continuous clean time.
1. To prepare agenda for and preside over the RRAGS H & I Subcommittee meeting.
2. Attend and reports to the Area all ongoing activities of this Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of this Subcommittee to the Area and bring the conscience of the Area to this Subcommittee.
4. Maintains accurate listing of facilities, their policies and procedures and the contact staff.
5. Maintains accurate listing of Subcommittee Contact and Panel Persons.
6. Responsible for archives.
7. Initiates all necessary correspondence.
8. Provides the Area with financial reports, including expenditures, income, and receipts.
9. Attends as many learning days and workshops as possible.
10. Assures Traditions are upheld in all endeavors.
11. Ability to organize and give this Subcommittee incentive.

B. Vice-Chairperson - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Assists and learns all activities of this Subcommittee.
3. Ability to carry out responsibilities delegated by the Chairperson.
4. Literature stockpile/distribution person for the Subcommittee.

C. Secretary - To be elected for a one year term by this Subcommittee after the election of a Chairperson / Six months of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Keep accurate minutes of each Subcommittee meeting.
3. Types and distributes minutes to each active member of this Subcommittee and any individual who request them.
4. Maintains the active member phone / mailing / e-mail listing.
5. Ability to follow set procedures in recording Subcommittee minutes.

D. Contact Person - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time / Must meet requirements of facility.
1. Liaison between the H&I Subcommittee and the facility.
2. Attend Subcommittee meetings and submits written report and is voting member.
3. Participant in orientation/meeting within facilities.
4. Responsible to ensure that orientations/meetings are conducted in accordance with the policies and procedures of the H&I Subcommittee and the individual facility.
5. Responsible to schedule approved panel members for individual facility. This should be done at least one month in advance.

E. Panel Member - To be elected by this Subcommittee after they have observed three orientations / 90 days of continuous clean time / Must meet requirements of facility.
1. Participant in orientation/meeting within facilities.
2. Attend Subcommittee meetings and is voting member.
3. Responsible to follow policies and procedures of this Subcommittee's formats.
4. Responsible to follow policies and procedures of the facility.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Explain voting procedures.
C. Chairperson's report.
D. Vice-Chairperson's report.
E. Secretary's report.
F. Contact Persons' report.
G. Old business.
H. New business.
I. Public Information Subcommittee contact.
J. Close with the Twelve Tradition.

IX. LITERATURE STOCKPILE

A. 20 booklets of Behind The Walls.
B. 200 each of the Informational Pamphlets: For Those In Treatment; Sponsorship; Am I An Addict; For The Newcomer; Welcome To NA; Staying Clean On The Outside; Recovery And Relapse; Just For Today.
C. 200 White Booklets.
D. 500 RRAGS meeting directories.
E. 10 ea. Soft cover Basic Texts, It works: How & Why, Step working guides and Just for Todays.

X. ORIENTATION / MEETING FORMAT

A. Introduce self and welcome everyone to the Narcotics Anonymous orientation/meeting.
B. Open with a moment of silence and the Serenity Prayer.
C. Invite all those attending to introduce themselves. (Optional)
D. Briefly explain that this is a Hospital and Institutions orientation/meeting to let clients know what Narcotics Anonymous is and that we are not authorities of NA, we are recovering addicts carrying the message of recovery.
E. Ask clients to read (or panel members)
1. Who Is An Addict.
2. What Is The NA Program.
3. Why Are We Here.
4. How It Works.
5. Twelve Traditions (Optional)
F. Panel members to start meeting with topic related to NA recovery.
G. Sharing (panel members and clients)
H. Question and answer session. (Optional)
I. Read Just For Today.
J. Close with the "WE" version of the Serenity Prayer and group hug.

ROCK RIVER AREA GROUP SERVICES
POLICY AND PROCEDURES SUBCOMMITTEE GUIDELINES

I. PURPOSE

The purpose of the Rock River Area Policy and Procedure Subcommittee is to maintain, review, and update all policies and procedures adopted by RRAGS. It also assists its member groups with any policy and procedure questions.

II. DUTIES AND RESPONSIBILITIES

A. To be responsible for and maintain the Rock River Area Group Services Policy Package.
B. To maintain, review, and update RRAGS policies and procedures as directed by its member groups.
C. To maintain the list of the failed motions for a rolling calendar year.
D. To assist any Trusted Servant, Subcommittee, Convention Committee Officer or Subcommittee, and Group in policy and procedure issues.
E. Insure that requests are addressed in an appropriate and timely manner.
F. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Subcommittee.

III. MEETINGS

A. The RRAGS Policy and Procedure Subcommittee will meet one hour before and at the same location as the regularly scheduled Area Service Committee meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Subcommittee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The RRAGS Policy and Procedure Subcommittee should consist of one or more addicts from each member group.
C. Any member of the Rock River Area attending this Subcommittee two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Subcommittee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Subcommittee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. REQUIREMENTS TO SERVE THIS SUBCOMMITTEE

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

VII. DUTIES OF SUBCOMMITTEE TRUSTED SERVANTS BY POSITION

A. Chairperson - To be elected within the Area Service Committee for a one year term / Two years of continuous clean time.
1. To prepare agenda for and preside over the RRAGS Policy and Procedure Subcommittee meeting.
2. Attend and reports to the Area all ongoing activities of this Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of this Subcommittee to the Area and bring the conscience of the Area to this Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Area with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give this Subcommittee incentive.

B. Vice-Chairperson - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting members.
2. Assists and learns all activities of this Subcommittee.
3. Ability to carry out responsibilities delegated by the Chairperson.

C. Secretary - To be elected for a one year term by this Subcommittee after the election of a Chairperson / Six months of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Keep accurate minutes of each Subcommittee meeting.
3. Types and distributes minutes to each active member of this Subcommittee and any individual who request them.
4. Maintains the active member phone / mailing / e-mail listing.
5. Ability to follow set procedures in recording Subcommittee minutes.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Explain voting procedures.
C. Chairperson's report.
D. Vice-Chairperson's report.
E. Secretary's report.
F. Old business.
G. New business.
H. Close with the Twelve Tradition.

ROCK RIVER AREA GROUP SERVICES
CONVENTION COMMITTEE GUIDELINES

I. PURPOSE

The purpose of the Rock River Convention of Narcotics Anonymous (RRCNA) is to organize and hold a convention.

II. DUTIES AND RESPONSIBILITIES

A. To select site (within RRAGS boundary) and date of annual convention.
B. To select site, entertainment, and recovery activity for functions.
C. To have workshops (1 year of continuous clean time to participate) and marathon meetings (90 days of continuous clean time to chair) on specific NA recovery topics.
D. To have a Friday evening, Saturday afternoon, Saturday evening and Sunday morning main speaker meeting format. (5 years of continuous clean time required)
E. To have a State and Cleantime countdown on Saturday evening in conjunction with the speaker meeting.
F. To have a Saturday evening banquet and Sunday morning brunch.
G. To provide a complete convention package (registration, travel, room, and meals) to Friday night, Saturday night, and Sunday morning speakers.
H. To have a NA auction on Saturday evening following speaker meeting.
I. To donate a NA gift at each banquet table on Saturday evening.
J. To have entertainment on Friday and Saturday evenings following speaker meeting.
K. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Committee.

III. MEETINGS

A. The Convention Committee will meet on the Friday evening before the scheduled Sunday Area meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Committee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The Committee consists of all elected Officers, Subcommittee Chairs, and Subcommittee participants.
C. Elected Officers and Subcommittee Chairs will have voting privileges, except for the Chairperson.
D. Any member of the Rock River Area attending the Convention Committee meeting two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Committee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Committee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. FINANCIAL

A. Convention Committee will maintain one bank account with a Federal ID number.
B. Convention expenditures will not exceed Convention funds.
C. All financial statements will be sent to the Treasurer's home address.
D. Convention Committee will have a checking account that requires two signatures.
E. The signers of the checking account will be the Convention Chairperson, Vice-Chairperson, and Secretary.
F. A receipt must accompany all requests for reimbursements, this can be hand written, and presented to the Treasurers. If the Treasurers believe that a request is not prudent or customary, the Treasurers should ask the Convention Committee for approval before issuing a check.
G. Deposits are to be made within seven days after the Convention Committee meeting.
H. All checks issued must have a dollar amount applied.
I. All merchandise needs Convention Committee approval.
J. No credit extended with merchandise.
K. Convention Subcommittees provide financial budgets, with reports of expenditures and income when applicable.
L. Convention Treasurer's report to include; bank statement, accurately completed reconcilement statement, beginning balance, income, expenses, ending balance. Copies are to be distributed at each meeting to all Convention Officers and Subcommittee Chairs. Copies are made available to the Area.
M. Convention Committee to present a final financial report to the Area which includes all Convention Committee transactions. This report needs Area approval.
N. Convention Committee to make a donation to the Area upon closure of the financial books. $7500.00 plus any newcomer donations and pre-registration funds are to be retained as seed money for the upcoming convention. This needs to be approved by the Convention Committee and Area Committee.
O. Convention Committee will fund the printing of the Convention Edition of the Area meeting schedule.

VII. REQUIREMENTS TO SERVE THIS COMMITTEE

A. See XV and XVI; K and XVII and XVIII of Area policy.
B. Subcommittee Vice-Chairperson - To be elected by the specific Subcommittee after the election of a Chairperson / One year of continuous clean time. Duties are the same as an Area Subcommittee.
C. Subcommittee Secretary - To be elected by the specific Subcommittee after the election of a Chairperson / Six months of continuous clean time. Duties are the same as an Area Subcommittee.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Volunteer to read the Twelve Traditions of NA and volunteer to read the Service Prayer.
C. Take roll call of Officers and Subcommittee Chairs.
D. Explain voting procedures.
E. Welcome newcomers.
F. Review minutes from last Committee meeting (requires Committee approval).
G. Chairperson's Report.
H. Vice-Chairperson's Report.
I. Secretary's Report.
J. Treasurer's Report (requires Committee approval, take Seventh Tradition).
K. Registration Subcommittee Report.
L. Merchandise Subcommittee Report.
M. Hotel and Hospitality Subcommittee Report.
N. Art and Graphic Subcommittee Report.
O. Funding and Entertainment Subcommittee Report.
P. Program Subcommittee Report.
Q. Serenity Keepers Subcommittee Report.
R. Convention Information Subcommittee Report.
S. Old Business (pending business from last Committee meetings)
T. New Business (new motions, concerns)
U. Announcements (next Committee meeting site)
V. Close with the Twelve Tradition of NA and group hug.

ROCK RIVER AREA GROUP SERVICES
DIGITAL INFORMATION SUBCOMMITTEE GUIDELINES

I. PURPOSE

The primary purpose of the RRAGS’ Area Digital Information Subcommittee is to carry the message to addicts by informing the public that NA exists in the Rock River Area and that NA offers a method of recovery from the disease of addiction through various digital mediums, namely RRAGS website. The Secondary purpose of the RRAGS’ Area Digital Information Subcommittee is to improve communication among RRAGS subcommittees, RRAGS and its member groups and RRAGS’ member groups and their members.

II. DUTIES AND RESPONSIBILITIES

A. To be responsible for and maintain the Rock River Area Group Services Web Site.
B. To maintain, review, and update RRAGS Web Site as directed by its member groups.
C. To maintain the list of RRAGS e-mail accounts per position and forward them to their respected trusted servant.
D. To assist any Trusted Servant, Subcommittee, Convention Committee Officer or Subcommittee, and Group in website content, update, and usage.
E. Insure that requests are addressed in an appropriate and timely manner.
F. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Subcommittee.

III. MEETINGS

A. The RRAGS Digital Information Subcommittee will meet one hour before and at the same location as the regularly scheduled Area Service Committee meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Subcommittee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The RRAGS Digital Information Subcommittee should consist of one or more addicts from each member group.
C. Any member, of the Rock River Area, attending this Subcommittee two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Subcommittee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Subcommittee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. REQUIREMENTS TO SERVE THIS SUBCOMMITTEE

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

VII. DUTIES OF SUBCOMMITTEE TRUSTED SERVANTS BY POSITION

A. Chairperson - To be elected within the Area Service Committee for a one year term / Two years of continuous clean time.
1. To prepare agenda for and preside over the RRAGS Digital Information Subcommittee meeting.
2. Attend and reports to the Area all ongoing activities of this Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of this Subcommittee to the Area and bring the conscience of the Area to this Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Area with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give this Subcommittee incentive.
10. Familiarity with or desire to learn website maintenance and construction.
11. Access to a computer with internet access.

B. Vice-Chairperson - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting members.
2. Assists and learns all activities of this Subcommittee.
3. Ability to carry out responsibilities delegated by the Chairperson.
4. Familiarity with or desire to learn website maintenance and construction.
5. Access to a computer with internet access.

C. Secretary - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Keep accurate minutes of each Subcommittee meeting.
3. Types and distributes minutes to each active member of this Subcommittee and any individual who request them.
4. Maintains the active member phone / mailing / e-mail listing.
5. Ability to follow set procedures in recording Subcommittee minutes.
6. Familiarity with or desire to learn website maintenance and construction.
7. Access to a computer with internet access.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Explain voting procedures.
C. Chairperson's report.
D. Vice-Chairperson's report.
E. Secretary's report.
F. Old business.
G. New business.
H. Close with the Twelve Traditions.

IX CONTENT

(All content will strive to better carry the message of recovery, facilitate inter-group communication, subcommittee communication, and encourage member participation, all while preserving anonymity.)

A. Meeting List
1. Updated after every ASC meeting.
2. Include maps to every Group Meeting Place
3. Schedule of ASC Rotation

B. Function List
1. Updated after every ASC meeting
2. To include all Area Functions, Member Group Functions, and Links to Regional Functions.

C. Email Accounts
1. E-mail contact information will be posted for the general membership to be able to reach any and all trusted servants.
2. E-mail Accounts and passwords will be created and maintained for all trusted servants of Area in such a manner as to preserve anonymity.
3. Centrally located place for mass distribution of ASC communications.

D. Lit Stockpile order forms
1. Form mail will be created and maintained so that individuals and groups can place their Literature orders in advance through the website.
2. Links will be made to WSO for information regarding Literature not carried by the ASC

E. ASC Minutes
1. Minutes can be posted to the website pre-approval (labeled as such) for download prior to ASC.
2. If approved (labeled as such) they can be posted for 1 year as a central digital archive.

F. Policy and Procedure.
1. An updated copy of RRAGS ASC Policy and Procedure to be available in .pdf format for download from the website.
2. Links to WSC rules of order on NA.org

G. Literature Review Subcommittee
1. Links to the CAR (conference agenda report)
2. Updates on Current material being reviewed by subcommittee.

H. H & I
1. H&I Guidelines
2. Requirements to serve H&I
3. Listing of current H&I commitments (not to include names of panel members

I. Convention Committee (RRCNA)
1. Schedule of RRCNA meetings.
2. Schedule of RRCNA functions.
3. Contact information for registration submission.
4. Contact information for speaker tape/cd submission.
5. Posting of RRCNA minutes.
6. Forms for submission of artwork and themes for upcoming conventions.

J. Links
1. Links to Region, World, Other Areas.
2. Helpline info.

K. Future Content
1. To be decided by RRAGS ASC

ROCK RIVER AREA GROUP SERVICES
NEWSLETTER SUBCOMMITTEE GUIDELINES

I. PURPOSE

The primary purpose of the RRAGS’ Area Newsletter Subcommittee is to carry the message to addicts by informing the public that NA exists in the Rock River Area and that NA offers a method of recovery from the disease of addiction. The Secondary purpose of the RRAGS’ Area Newsletter Subcommittee is to improve communication among RRAGS subcommittees, RRAGS and its member groups and RRAGS’ member groups and their members.

II. DUTIES AND RESPONSIBILITIES

A. To be responsible for and maintain the Rock River Area Group Services Newsletter.
B. To maintain, review, and update RRAGS Newsletter as directed by its member groups.
C. To assist any Trusted Servant, Subcommittee, Convention Committee Officer or Subcommittee, and Group in Newsletter content, update, and usage.
D. Insure that requests are addressed in an appropriate and timely manner.
E. Report to the RRAGS Committee, on a timely basis, all actions and needs of this Subcommittee.
F. Distribute the Newsletter to GSR’s at ASC

III. MEETINGS

A. The RRAGS Newsletter Subcommittee will meet one hour before and at the same location as the regularly scheduled Area Service Committee meeting.
B. Any other meeting may be scheduled as the need arises in order to maintain its duties and responsibilities. These meetings need to be announced at the Area meeting.
C. This Subcommittee follows all policies of RRAGS.

IV. MEMBERS

A. All meetings are open to any interested members of Narcotics Anonymous.
B. The RRAGS Newsletter Subcommittee should consist of one or more addicts from each member group.
C. Any member, of the Rock River Area, attending this Subcommittee two consecutive meetings will have voting privileges.

V. MOTIONS AND VOTING PROCEDURES

A. Motions can only be made and seconded by active voting members of this Subcommittee, with the exception of the Chairperson, who may only entertain motions.
B. All votes tallied at this Subcommittee meeting be counted from those present and voting either yes or no.
C. All policy motions require a 2/3s voting yes, all other motions require a majority count to be carried.

VI. REQUIREMENTS TO SERVE THIS SUBCOMMITTEE

A. The individual must be a NA member.
B. Meet continuous clean time requirements.
C. Willingness and desire to serve the position.
D. Time and resources necessary to fulfill the position.
E. Understanding and practical experience of the Twelve Steps, Twelve Traditions, and Twelve Concepts of Narcotics Anonymous.

VII. DUTIES OF SUBCOMMITTEE TRUSTED SERVANTS BY POSITION

A. Chairperson - To be elected within the Area Service Committee for a one year term / Two years of continuous clean time.
1. To prepare agenda for and preside over the RRAGS Newsletter Subcommittee meeting.
2. Attend and reports to the Area all ongoing activities of this Subcommittee and submits a written report to the Area Secretary.
3. Carry the conscience of this Subcommittee to the Area and bring the conscience of the Area to this Subcommittee.
4. Responsible for archives.
5. Initiates all necessary correspondence.
6. Provides the Area with financial reports, including expenditures, income, and receipts.
7. Attends as many learning days and workshops as possible.
8. Assures Traditions are upheld in all endeavors.
9. Ability to organize and give this Subcommittee incentive.
10. Familiarity with or desire to learn Newsletter creation & content editing.
11. Access to a computer with internet access.
12. Working knowledge of Sections A, B, and C of the Handbook for NA Newsletters.

B. Vice-Chairperson - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting members.
2. Assists and learns all activities of this Subcommittee.
3. Ability to carry out responsibilities delegated by the Chairperson.
4. Familiarity with or desire to learn Newsletter creation & content editing.
5. Access to a computer with internet access.

C. Secretary - To be elected for a one year term by this Subcommittee after the election of a Chairperson / One year of continuous clean time.
1. Attend Subcommittee meetings and is voting member.
2. Keep accurate minutes of each Subcommittee meeting.
3. Types and distributes minutes to each active member of this Subcommittee and any individual who request them.
4. Maintains the active member phone / mailing / e-mail listing.
5. Ability to follow set procedures in recording Subcommittee minutes.
6. Familiarity with or desire to learn Newsletter creation & content editing.
7. Access to a computer with internet access.

VIII. MEETING FORMAT

A. Open with a moment of silence followed by the "WE" version of the Serenity Prayer.
B. Explain voting procedures.
C. Chairperson's report.
D. Vice-Chairperson's report.
E. Secretary's report.
F. Old business.
G. New business.
H. Close with the Twelve Traditions.

IX CONTENT
(All content will strive to better carry the message of recovery, facilitate inter-group communication, subcommittee communication, and encourage member participation, all while preserving anonymity.)

A. Editorial Content
1. To be decided by RRAGS Newsletter Subcommittee in accordance with the 12 Step of Narcotics Anonymous, the 12 Traditions of Narcotics Anonymous, the 12 Concepts of NA Service, and the Handbook for NA Newsletters.
2. Wherever possible every attempt will be made to solicit input from member groups and the membership at large.
3. Submissions may be edited to conform to NA guidelines and to protect anonymity.

ROCK RIVER AREA GROUP SERVICES
LITERATURE STOCKPILE QUANTITIES

ITEM		AREA	H&I	PI	PRICE
BOOKS
NA Basic Text (hard cover)		20	2	0	$10.50
NA Basic Text (soft cover)		0	10